Types of Equipment Essay

1.1 Identify different types of equipment and their r startinesThere be m any(prenominal) a(prenominal) different types of perspective equipment. The main ones found in most offices beChair To sit onDesk To sit at and rest information processing system Monitor pens take a crap etc. Also for storage. Telephone To contact pDesk It fag end be different size or shape depending of office expects. High Tec Telephone It could be hand free hardened or just have different features such as answering machine, calls on hold, address book and match more. High Tec newspaperwoman It could include all in one functions, such as digital s freighterner s potentiometer from both sides moveer publish color, print both sides, staple, print different sizes and different formats. photocopier copy color, both sides, staple, mickle be zoomed in/ turn step up produce high volumes of printouts/copies very quicklyFile Cabinets polar size for different office needs, rout out likewise be draws and be protected with lock. File trays Can be the size for filing cabinets or good size for the expend on my desc, as well as could be link to walls for different paperwork. Computer Can be with different size of screen, can be adjusted for ergonomic needs. Also could be portable.1.3 exempt why different types of equipment are chosen for tasksAny equipment I choose give make the task take up as little as your conviction as possible so I could meet tar bothers and deadlines, and also the equipment that can help me to complete the task to the best standard. Also non one launch of equipment can do everything, so it agent I would need various types of office equipment to complete the task. An guinea pig of making a poster, I probably would use my computer, newswriter and laminator.2 Understand the social occasion of fol lowers instructions and health and safety procedures2.1 condone the intend of following makers instructions when development equipmentThe t ake to follow the manufacturers instructions for the following reasons Failureto do so can annul the warranty of the piece of equipment this could be very expensive for your keep company. The manufacturer knows the liable(predicate) problemsand particularises out the instructions to help you findthe solution in the quickest port possible. Following the instructions means that everyone will follow aset procedure. The engineer will thenbe able to work out what you have done andin whatorder.2.2 explain the purpose of following organisational instructions when victimisation equipmentFailure to follow organisational instructions can result damage or injury, or even failure to charter the proper outcome from using the equipment. It is primal that I produce my work to best possible way to meet requirements of the person who set the task. This shows Im responsible and I can be relied upon to get things done. I will also needto be aware oforganisationalprocedures relating tosol vingequipment problems.This isbecause they whitethorn set out who I moldiness inform of the problem give instructions as to who is and is not allowed to take action limit what rung may do2.3 Identify health and safety procedures for using different types of equipmentI must make myself aware of the potential hazards of any operation I may carry out, or any equipment I may use. In improver I must be aware of self operating rules, operative procedures, instructions etc. I must not interfere with any item of equipment Im not duly authorised to use it or maintain. I must use the right equipment for the job and detect the equipment tidy and in good working condition. I must use suitable safety equipment if needed.I must report any faults or damage to relevant staff or my Line Manager immediately.2.4 relieve the purpose of following health and safety procedures when using equipmentTo stay sanitary and safe.To avoid injury.To prevent or at least limit impairment to people around me.To protect equipment and facilities.To get the most accurate results from the equipment2.5 Explain the purpose of commemorateing equipment unclouded and hygienicThe purpose is for equipment to run accelerated and more efficiently. The standards are no dust on the machinery and also to keep it at a reasonable temperature. Also it is important to keep it clean and hygienic which meansit is free from dirt, germ and bacteria. for example, food and drink should be kept well away from any equipment in case anything get knocked over and causes damage. if you spill something over or near a piece of equipment you should clean it up straight away. 3 Understand how to use equipment in a way that minimises eat3.1 Give examples of waste when using equipmentAn example of waste when using office equipment is when most of employees admit their computers on standby all night. Even when though it is on standby, they are still using electricity. Also printing out multiple copies of documents to find that there are spelling mistakes so they will need to be discarded as waste.3.2 Give examples of ways to bowdlerise wasteThere are some ways that a company can trimmed down on waste, they can do things like double sided printing, double checking work originally printing and doing a test print before printing out multiple documents will cut down waste of paper and ink.3.3 Explain the purpose of minimising wasteKeeping waste to a minimum in the business environment serves the same purposes it does everywhere else it decreases the amount of waste a business contributes to the environment Reducing waste is key to minimizing an individuals or businesss environmental impact by step-down air and water pollution and limiting the amount of material that ends up in landfills. Reducing waste can also serve to sustain a business money. By enacting plans that conserve materials, they will inevitably cut down on the amount of materials they need to purchase. Likewise, any attempt to reduce carbon emissions inevitably relies on a reduction of energy use, which means less money spent on electricity and fuel. The advantage of applying waste minimization principles in a business environment is that it impacts a big number of people than would applying them in ones home. Such actions can also serve to improve a businesss image.4 Know about the different types of problems that may occur when using equipment and how to spate with them4.1 Give examples of equipment problemsThere are many things that can go wrongfulness when using office equipment such as paper jams, most of the time it can be easily solved, but there might be times when have to be reported and have to call out engineer, as paper could be in one of the operating units where I wouldnt be able to access it, or it could also be a damage of the unit. network connection problems, if it goes on for some time, I would have to report it to our IT team to take a look at it. running out of toner/ink when using the printer/scanner/photocopier, this can be easily solved by replacing toner/ink units.4.2 Explain the purpose of following manufacturers instructions and organisational procedures when act uping with problemsIt is important follow manufacturers instructions and organisational procedures as servicing wrong(p) equipment can be very expensive, and not following instructions a lot results in a problem. The more problems are caused, the more money company have to spend and it also affects work quality, as equipment fault or even breakdown can delay my work deadlines. The company I work for have to follow established procedures to operate efficiently.4.3 Give examples of how to deal with problemsExample of my computer being crashed Make sure my documents are set to auto-save every 10 minutes to prevent loss of work Ive done. Example of a printer, my printed document is smudged The ink cartridge is running low and it needs to be replaced. The paper jam Manually remove the th rong paper from the printer. Always follow the instructions given on the printer screen, open printer in correct order.5 Understand the purpose of meeting work standards and deadlines5.1 Explain the purpose of meeting work standards and deadlines when using equipmentA goodexample of the importance ofmeeting work standards when usingoffice equipment concerns the use of company email.Most office staff use email regularlythroughout the dayto contact other members of staff, as well as external customers and suppliers and dealers. There are company standards on the use of email which will indicate the correct language to be used slang, textbook speak and bad language are never acceptable when emailing at work. The use of personal email during work times will also be subject to limits and will almost certainly bemonitored. Companies can and do monitor staff use of email usingspecial softwareprograms which will flag up certain words orphrases so, be aware, and never assumeanything I pu t in an email is private. The company I work for always have deadlines by which certain tasks must be completed. Deadlines areimportant for staff as they tell them when things need to becompleted in order that the business can meet its KPIs ( targets).6 Understand the purpose of leaving equipment and the work area ensnare for the beside user6.1 Explain the purpose of leaving equipment and the work area ready for the next userWhenever I finish using officeequipment it is important that you leave the work area exactly asyou found it. This means I cant leave any mess lying aroundI cant leave the workarea insuch away that individual else has to clear up after you before they can begin usingthe equipment.Imagine that I had to print 100 copies of a attachments for payslips. When you arrive at the printer ready to meet your printouts, I find that my work is all mixed up with someone elses, which has simply been left on the printer. This examplehighlights the point that takingcare t otidy away aftermyself is a incumbent partof working with othersand sharing equipment. If everyone simply left their work lying around, it would not be long before the whole office was totallyunusable.